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Administrative/Legal Assistant (Massachusetts)

March 21, 2019

Faber Daeufer & Itrato PC is a dynamic, fast-growing law firm that provides corporate and transactional counsel to clients in the drug and life sciences industries, and in other emerging technology sectors including cleantech and cloud computing. The firm started in 2003, has worked with over 1,000 companies, research institutions and investors in these technology sectors, and has grown to about 40 employees located in Massachusetts, New York, New Jersey, Pennsylvania, California, the United Kingdom and Switzerland. See

The Firm’s Needs

We are seeking a thoughtful and conscientious individual to join our team as an Administrative/Legal Assistant. This is a newly-created full-time position; the individual will work in our office at 890 Winter Street in Waltham and report to the firm’s Director of Finance and Operations.

The individual must be focused on helping us provide excellent service to our clients – this includes generating high-quality work product, communicating effectively with colleagues and clients, adhering to deadlines, and working collaboratively with colleagues in the firm’s administrative team to balance workload, work efficiently, and prioritize effectively.

Primary Responsibilities

  1. Supporting the firm’s lawyers and contracts specialists with document preparation, including editing/formatting complex Word documents (e.g. lengthy contracts), editing/manipulating Excel documents, creating/formatting PowerPoint presentations, using PDF software to create new documents or combine multiple files into one, and using document comparison software to analyze revisions through contract negotiations
  2. General administrative/legal assistant duties, including organizing electronic and physical document filing systems, scheduling appointments, setting-up conference rooms for in-person and virtual meetings, handling all incoming and outgoing mail and package shipments, assisting with the coordination of firm functions and activities, and maintaining the organization and stock of office and kitchen supplies

Requirements for Education/Experience/Skills

  1. College degree
  2. 2+ years experience working in a law firm or similar professional office
  3. Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat or similar PDF management software

Preferences for Additional Skills

  1. Knowledge of legal document management systems (the firm uses iManage)
  2. Knowledge of legal document comparison software (the firm uses Change Pro)
  3. Proficiency in Skype, GoToMeeting or other teleconference software

We provide our employees competitive salary and bonus compensation, and a strong package of benefits.

We are an equal opportunity employer, and do not discriminate against any candidate or employee on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion or veteran status. The firm is committed to increasing participation by minorities and women in the legal profession and expanding the opportunities for minorities and women within the profession. The firm is proactive in recruiting minority and women lawyers, contracts specialists, paralegals and staff and strongly encourages the interest of these candidates in the firm.